Xerox DocuShare Content Management Platform

on November 4, 2021

Xerox® DocuShare® – Transform processes and make work… flow for an enhanced and resilient business.

Why DocuShare?

Xerox® DocuShare® offers the ideal central content management platform for your digital transformation. DocuShare makes it easy to start digitizing paper files and automating key processes to reduce manual tasks and to allow employees and external stakeholders in any location to access the content they need.

DocuShare at a glance

  • Capture structured and unstructured content simply and seamlessly to help your office go digital.
  • Manage information and compliance easily – categorize, store and organize business content throughout its lifecycle.
  • Collaborate better and promote communication through document-level collaboration capabilities that help teams work more efficiently.
  • Keep information secure, protect sensitive data and minimize your organization’s risk with auditable tracking, reporting and retention.
  • Access anything, anytime, anywhere with powerful search capabilities to find business-critical content on any device.

Benefits of DocuShare

Progressive digital transformation

With DocuShare, you can easily build new work processes that reduce paper, eliminating the lengthy & error-prone shortfalls of manual data entry. Plus, efficient, intuitive, mobile-friendly webforms can be deployed to create completely digitalized, automated workflows such as sales orders, job applications, expense reimbursements, etc.

Connect and collaborate

With DocuShare content is accessible anytime, anywhere on any device to colleagues and beyond. As no business is an island, extend outside your organization to third parties with peace of mind that access permissions ensure you only share what you want.

Valuable content secured

Whether you choose cloud or localized hosting, robust access controls ensure only authorized users see the content available to them. Additionally, it automates the review, update and disposal of your business-critical documents, ensuring auditing and compliance is a simpler and easier exercise.

Get in touch and find out how our content management specialists can implement a DocuShare solution to optimize your workflow and future-proof your organization.

Case Studies

How DocuShare helped a 99-year-old furniture maker digitize 500,000 documents

Change is hard when you’ve been around as long as Fairfield Chair. But the company knew it needed to transform its workplace processes to stay on top in the digital age.

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How DocuShare helped financial services break free from paper

See how financial services firm, Freedman & Co., used DocuShare to digitize and easily manage volumes of sensitive client files, ultimately helping spur a decade of growth.

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DocuShare ranked a Leader

DocuShare is recognized as the leading choice in Enterprise Content Management (ECM).

G2 and Info-Tech Research Group both recognize DocuShare as a leader in the ECM.

DocuShare is included within BLI’s Document Imaging Software Line of the Year award 2021. Learn more about the Document Imaging Software Line of the Year award.

Source:  G2 Spring 2021 Reports and Spring 2021 ECM Emotional Footprint report from SoftwareReviews, G2 is a division of IT research and consulting firm Info-Tech Research Group.

©2021 Xerox Corporation. All rights reserved. Xerox® and DocuShare® are trademarks of Xerox Corporation in the United States and/or other countries.

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Reducing environmental impact through innovation. Xerox® ConnectKey® Technology.

on June 30, 2021

The design of Xerox printers and solutions embraces environmental priorities — it’s better for the environment, users and business. Simplifying work, improving productivity and connecting the physical and digital worlds without adversely affecting the environment, human health and safety.

Striving to exceed the world’s most recognized eco-certifications
All Xerox® AltaLink® and VersaLink® Printers are EPEAT rated and achieve certification in the highest number of countries. EPEAT combines comprehensive criteria for design, production, energy use and recycling with ongoing independent verification.

Built to last and reduce impact
Longer lasting and high-capacity toner, drums and waste toner bottles reduce the amount of replaceable consumables used.

Reduced demands on resources
Engineered to lower power consumption as well as provide new app capabilities to simplify workflow and reduce paper usage is good for your business and the environment.

Sustained performance
Xerox printers provide environmental benefits without compromising performance, quality or reliability. And the energy- and paper-saving features of these machines bring value, efficiency and flexibility to your workplace.

© 2020 Xerox Corporation. All rights reserved. Xerox®, AltaLink®, VersaLink® and ConnectKey® are trademarks of Xerox Corporation in the United States and/or other countries.

Discover Xerox solutions for your workplace

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A comprehensive and proactive approach to security. Xerox® ConnectKey® Technology.

on June 28, 2021

With constant threats to security continuing to proliferate, security is a top priority for every business. Xerox® AltaLink® and VersaLink® printers, with ConnectKey® Technology’s holistic approach, protects printers, data and documents. That’s why the most security-minded governments and businesses choose Xerox printers.

Prevent unauthorized access
A comprehensive set of capabilities prevents malicious attack or unauthorized access to the printer – all possible entry points are secured.

Detects suspicious or malicious behavior
A comprehensive Firmware Verification test provides alerts if any harmful changes to the printer have been detected to thwart attacks before they occur.

Protect data and documents
Prevent intentional or unintentional transmission of critical data to unauthorized parties.

External partnerships
By partnering and collaborating closely with the best in the industry – McAfee* and Cisco – comprehensive security is provided that goes well beyond the basics.

Discover Xerox solutions for your workplace

* Xerox® AltaLink®

© 2020 Xerox Corporation. All rights reserved. Xerox®, AltaLink®, VersaLink® and ConnectKey® are trademarks of Xerox Corporation in the United States and/or other countries.

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Intelligent Workspace Services. Apps.

on June 16, 2021

New Ways to Streamline Document Processes and Improve Digital Workflow

Digital transformation is different for everyone. Are you only just underway, or have you already made good progress? Wherever you are in your digital transformation journey you will discover plenty of things that can be innovated and improved.

Small to medium-size business owners, enterprise IT teams and department leaders are constantly looking at new ways to take advantage of new digital workflow capabilities to deliver improved efficiency and productivity. The key to successful digital transformation is ensuring the latest enhancements, like workflow apps lead to new ways of working, more productively and more securely, while creating an improved customer and employee experience.

Digitize Document Workflow Using Workplace Assistants

We’ve long forgotten a mobile phone being just a phone. Where would we be without apps? In the same way, today’s intelligent workplace has evolved beyond the ability of a printer by itself to fulfil the document needs and productivity demands of the modern, mobile, always-connected workforce. We’ve stopped thinking about a printer as a standalone, task-specific print device. It’s so much more than that. It’s a platform for digital workflow innovation — a smart workplace assistant.

Streamlining Business Processes

Xerox® ConnectKey® Technology is the perfect platform to deliver this innovation. It links the physical and digital worlds and transforms traditional printing devices into connected workplace assistants that address the needs of the modern intelligent workplace. The portfolio’s personalized automated digital workflows, one-touch access to the cloud, mobile readiness, tailored apps and multi-layered features help improve your productivity, efficiency and security.

With these capabilities, your teams can do more than print, scan or copy — they can connect like never before. Smart ConnectKey® Technology-enabled devices with new apps can now empower employees to tackle their most time-zapping processes such as Accounting, Invoicing, Expenses and Customer Relationship Management (CRM) and be more productive and more connected.

New Apps Make Old Work Easier

With Xerox ConnectKey®, processes become automated, as multifunction printers are transformed into launchpads for many useful apps such as:

  • Xerox® Connect App for Salesforce: Access Salesforce CRM right at the print device. Upload and share sales management information to client folders by scanning the documents directly into Salesforce.
  • Xerox® Audio Documents App: Securely transform hard copy into audio files, so commuters, multitaskers or audio enthusiasts can listen on the go or when reading isn’t an option.
  • Xerox® Connect App for Concur: Enjoy hassle-free expense reimbursement with multi-receipt scanning. Receipt data gets extracted into an expense report.
  • Xerox® Forms Manager App: Simplifies management of multiple forms while reducing paper-based filing risks. With intelligent routing capabilities via embedded QR codes, scanned forms are automatically routed to the appropriate email address.
  • Xerox® Auto-Redaction App: Anonymize private or confidential data from your documents. Simple templates remove the data throughout the document.

ConnectKey® Technology-enabled devices support common functions that work similarly on every device, so users learn apps just once and apply them fleet-wide. Swipe and tap your way through simplified workflows on a large, colorful, tablet-like screen. When a digital workflow travels across a ConnectKey® Technology-enriched fleet, the user experience is always consistent — regardless of model — and nothing encourages productivity like a familiar process.

And that is one of the many reasons that Keypoint Intelligence recently recognized Xerox as the 2019–2020 leader in the MFP Platform and App Ecosystem.

So, what are you waiting for? Contact us to find out more about how Xerox® workflow apps can help you streamline your document processes and improve your digital workflow.

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3 Top Finance Apps to speed business processes by up to 88%*

on June 11, 2021

Did you know? Your printer could speed up your finance processes by up to 88%*

Invoicing, expenses and other business processes can be cumbersome especially when paper is involved. Eliminate hassle and inefficiencies with Xerox® AltaLink® and VersaLink® printers powered by Xerox® ConnectKey®. Transforming your printer into so much more – with personalized Apps to be a true digital workplace assistant.

3 Top ConnectKey® Finance Apps:

Xerox® Connect Sage™ Intacct App

Helps you avoid the hidden costs associated with manual accounts processing like late fees, errors and missed early payment discounts. Processing and payment is as simple as scan, review and submit. No more bottlenecks or backlogs — just real time and cost savings.

Xerox® Connect for QuickBooks™ Online App

Links users directly to the online service to streamline the expense reporting process. Eliminate hassles and inefficiencies with a few simple steps at the printer. Scan multiple receipts at once, preview, edit, submit and even notify the approver using your personalized touchscreen.

Xerox® Connect for NetSuite® App

With this essential companion app for NetSuite, you can make paper processes move at digital speed. Integrate the forms and documents your business processes depend on and create searchable digital files at the printer when you scan. With intuitive search capabilities, find documents you need in a tap.

Your Xerox Digital Workplace Assistant is ready and waiting.

Streamline workflows and tame complex processes in any office setting with Xerox® ConnectKey® Technology-enabled AltaLink® and VersaLink® printers and apps.

Discover Xerox Apps for your workplace >


© 2020 Xerox Corporation. All rights reserved. Xerox®, AltaLink®, VersaLink® and ConnectKey® are trademarks of Xerox Corporation in the United States and/or other countries.

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Xerox® ConnectKey® Technology – Intuitive and personalized

on June 10, 2021

With Xerox® ConnectKey® Technology’s flexible design, you can personalize the printer’s touchscreen to work the way you want to work, including specific one-touch workflows to or from cloud or network locations.

You already know how to use it
The multi-touch experience — the way millions of users interact with today’s most advanced phones and tablets — is available now on the range of Xerox® ConnectKey® Technology enabled AltaLink® and VersaLink® printers to help you get work done quickly and easily.

Get things done in one tap
The intuitive and personalized tablet-like interface balances simplicity and efficiency and reduces steps to complete tasks with a single tap.
Let’s personalize
With ConnectKey Technology’s flexible design, printer interfaces can be personalized to provide only the apps you use most, including specific one-touch workflows to or from cloud or network locations.

Easy to customize with reduced demands on IT
The home screen is ready to customize to work the way you work. And installation wizards make setup fast and easy — even for non-technical users — without having to call (and wait for) IT.
© 2020 Xerox Corporation. All rights reserved. Xerox®, AltaLink®, VersaLink® and ConnectKey® are trademarks of Xerox Corporation in the United States and/or other countries. BR30946

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